Apply Schengen Visa at Italian Embassy with VIA.ph

There’s another way for Filipinos to apply schengen visa in the Philippines. This is to apply Schengen Visa at Italian Embassy through VIA Center. Currently Visa Information and Application Center (or VIA) t serve as liaison for the Italian Embassy and as call center for several others. But here I will only focus on how to Apply Schengen Visa at Italian embassy through VIA Center. I stumbled upon this through pure luck.

So yes, I’m going to Europe again. I’m so happy!

3- Steps to Apply Schengen Visa at Italian Embassy with VIA Center

Step 1 – Schedule an appointment for submission of application form.

There are 2 ways to schedule: (1) Call the expensive 32pesos per minute hotline or (2) Walk-in to sign up for a schedule. If you apply during the low season (not summer), you may even be able to submit the same moment.

Step 2 – Prepare the Requirements

General Requirements for Schengen Visa Application. Or download this check list

Valid Passport with no less than 3 months validity over the visa expiration;
COMPLETELY accomplished application form with one recent picture (2X2) with white background
Original and photocopy of ALL documents required for each applicant (including passport and previous visas).
Letter of introduction to the Embassy (SAMPLE LETTER)
If Employed: Certificate of employment & Approved Leave of Absence
If Self Employed: Business license/permits, registration and financial statement.
Declaration of annual income (ITR), and approved Leave of Absence
For Students: Certificate of enrolment and approved leave of absence
Proof of economic means: Bank certification for dollar and peso accounts accompanied by their corresponding passbook, statements of account. If available, international credit cards, properties, land titles, etc.
Birth certificate and Marriage Contract (NSO issued)
Itinerary (SAMPLE ITINERARY ), confirmed round trip flight booking and hotel vouchers or hotel booking under the name of the traveler.
A letter of invitation addressed to the Embassy, (format of this letter), in case the traveler will stay in a friend’s or relative’s residence. The invitation may be made by an Italian national or a foreign resident legally staying in Italy. A document of identity or permit of stay should accompany the letter of invitation.
For ALL minors: NSO birth certificate, affidavit of Support and Consent from BOTH parents. In addition, a DSWD clearance for minors not traveling with parents.
Travel insurance with a coverage of at least 30,000 euros (with 15 days allowance beyond the travel period) obtained only from Schengen accredited insurance companies in the Philippines.
If not Filipino citizen the applicant needs to show proof of permanent residency in the Philippines (ACR).
Visa Processing Fee (P1,400) + Service Fee (P3,688)

Step 3 – Submit the Application Form and Requirement

VIA CENTRE MAKATI
3rd Floor, Allegro Center
2284 Chino Roces Extension
Barangay Magallanes, Makati City 1232

VIA CENTRE CEBU
Unit 1004-B 10th Floor Keppel Center,
Samar Loop corner Cardinal Rosales Ave.,
Cebu Business Park, Cebu City
+63-32-412-7447

PROs and CONs with Apply Schengen Visa at Italian Embassy with Via

NEGATIVE

You have to pay a service fee of PHP1,400 on top of the Schengen Visa fee of 60 Euro (PHP3,700).
Your application is not prioritized actually. So it takes longer than if you apply directly at the embassy. It takes about 2 weeks to 1 month.

POSITIVE

You don’t need to wait for 2 months to get a schedule.
You can call the hotline or just walk in to sign up for appointment.
You can normally get a schedule for the next day or the day after.
There’s VIA center in Cebu for those in that area. But there is also a Norwegian Consulate in Cebu if you wanna check that out.
The VIA Center staff were super nice. There are 9 counters + 1 cashier and everyone were friendly, courteous, and helpful. I was observing! Far cry from many embassy workers who exercise terrorism on applicants to feed their elephant egos.
When you make a mistake in the application, they don’t send you to another embassy, they help you correct it.
You don’t have to deal with equally egocentric security guards.
You can bring your mobile phone.
There are enough chairs to seat.

Why I did not apply Schengen Visa at the Belgian Embassy

I was going to apply Schengen visa at the Belgian embassy, because the main reason for going to Europe is to attend the Tomorrowland Festival in Belgium. I called up the Belgium embassy hotline (Php32 per minute) on April 7, 2014 to make an appointment and they scheduled me for May 30, 2014. I was super surprised I needed to wait 2 months for an appointment, but thought it’s fine since I don’t plan to leave for Europe until July. Visa only takes 10-15 days per my previous experience.

Who would have thought that my application will not be accepted?

I have been advising people on Schengen Visa for the past 3 years. I thought I’ve hacked the Schengen Visa application for Filipinos! But turns out, there’s one more thing. And that is,

To apply at the embassy of the country you are staying the longest in (most number of days). And if you are visiting several countries and staying equal number of days, you have to apply at the first country of the longest stay.

Because in my mind, the Tomorrowland festival is the main reason for my trip, I decided to apply at the Belgian embassy even if this is the last country of my Eurotrip. I wanted to stay for around 30 days and made an itinerary of 4 weeks in 4 countries staying 7 days on each.

I thought I was going to have quickest appointment record because my documents were complete and arranged according to the checklist sequence. The girl looked over my document for 1 minute and said, ok I’ll go get receipt for your payment. 5 minutes later, she handed me back my whole folder apologizing for not being able to accept my application, and that I should apply at the Italian Embassy instead.

What?

But because Italy was my first stop and my itinerary showed that I am staying the same number of days in Italy as with Belgium. I offered to adjust my itinerary; to put one more day in Belgium and 1 less day in Holland to make Belgium the longest stay. She refused saying because she has already seen it.

Seriously??? Are we in court?

My issue was not that I don’t want to go to the Italian embassy, but my concern was what if there were no slot available until July? Since it was already May 30 and I wanted to fly out on July 1? I scheduled my May 30 appointment on April 7 I told her. She said, sorry I can’t help you.

Why not??? Itineraries are not cast in stone! It’s not like I am missing an important document, fund for travel, or a valid passport. It was just a matter of adjusting 1 more day stay in Belgium to make it the longest stay.

Via to the Rescue

Luckily my trip starts in Italy and VIA center serves Italian embassy. I went to the Italian Embassy first attempting to plead early schedule, but the guard sent me to VIA. I went over to their office in Allegro Center and I was able to get schedule for the 2nd day and my application was accepted. I had actually used an older version of the Schengen Visa application form which I downloaded from the Belgian Embassy website. The women who served me gave me a new application form to fill out there.

Schengen VISA

is the visa issued by the countries in the Schengen agreement that allows no border controls within the said regions. There are currently 26 countries in this agreement,all are countries in the European continent but not necessarily members of the European Union. Schengen Visa is issued for Tourism purposes only.

Philippine passport holders are required Schengen visa to visit one or more of these Member States. This visa is valid in all Schengen states for a stay of up to 90 days within a six-month period for a visit, tourism or business. It is not valid for employment.

Belgium, Denmark, Estonia, Finland, France, Greece, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, The Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Switzerland, Sweden, the Czech Republic, Germany, Hungary and Austria.

As of January, 2014, valid Schengen visa (type: double or multiple entry), who have already entered the Schengen area, may travel to the following without additional visa and may stay for period equal to the remainder of the time for which the Schengen visa is valid. The said 2 countries membership to Schengen region are in process.

– Croatia
– Cyprus

For INFO on Schenge Visa application directly with an embassy

Go to my previous post Schengen Visa for Filipino passport holders . There are plenty of discussion of applicants various experiences in the comment section.

THIS POST IS NOT PAID BY VIA.PH

226 Comments

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Joy on 02/11/2017 at 11:49 am

We are planning our trip in August. Can I apply for a visa as early as February? Will they take note of my scheduled trip when issuing visa validity?
Dave on 02/01/2017 at 7:50 am

Hi, thank you so much for your helpful post. just in case you know the answer, can I set an appointment schedule more than 3 mos ahead? say 6 mos?
- wanderlass on 02/20/2017 at 4:42 pm
  
  maximum 3 months ahead. I think this info in on the blog post.
alexmonton on 01/21/2017 at 9:13 pm

Hi, how many months should the bank certificates be prior to the application? Is it really 6 months before? Thanks!
- Samantha on 01/25/2017 at 10:11 am
  
  Hi, Bank certificate will show the Final total amount in your bank account for the current time being. Bank statement is where the 6 months record will show. You need to submit both bank certificate and bank statement when you apply for the visa.
- jhet on 03/29/2017 at 4:12 pm
  
  I apply last Mar 15, and they asked for bank certificate and 12 months bank statement or photocopy of the passbook. They said that for first time applicants 12 months is required. btw we submit our application thru via, and still waiting for our visa.
Mitch on 01/19/2017 at 7:53 pm

Hi,

I am a bit confused about where should i submit my documents for schengen visa applications.
I have booked an appointment thru online at italian embassy website, but i read on most blogs that they submit their documents to VIA. I dont know now where do i really submit my documents.
Did i do the right thing of booking an appointment online directly at italian embassy?
- wanderlass on 01/31/2017 at 9:46 pm
  
  Submit where you have an appointment. VIA is just another agency that helps process visa.
  - Mitchel Pagdilao on 02/15/2017 at 11:43 am
    
    Thank you for your reply. I have another question though:
    So my travel dates for my europe trip is 21 days total and i just purchased a travel insurance in malayan and i fell under their 24-day bracket. But when i read the requirements in your blog, you said there should be 15 days allowance beyond my travel dates. that is a total of 36 days, so does it mean i should have purchased their 45-day bracket??
Kamae Magsanoc on 01/03/2017 at 2:39 pm

This is so helpful! I am planning to go this Feb 25-Mar 11 but I will be able to get some of my requirements on late January and lodge my application as soon as they are complete. My concern is about the flight reservation, does via.ph offer this service or should I really book a flight even without the visa getting approved yet? I believe if I book/reserve at a much later time, the flight may be more expensive.
- Samantha on 01/25/2017 at 10:14 am
  
  Hi, Just get a flight reservation. DON’T pay for the ticket yet if you don’t have approved visa on your hand. You can reserve ticket in some travel agency with min. amount. Emirates, Qatar and Turkish airlines do this too with no fee.
  - wanderlass on 01/31/2017 at 9:44 pm
    
    good to know!
Mercedes Rano on 12/12/2016 at 8:12 am

Hello, very relevant blog, thank you for this. May I ask… I will would like to travel to Schengen zones on April 17 port of entry is Rome for 4 days but my exit will be Paris for 6 days, then proceed to UK. Can I apply to process- in France Embassythis December?
- wanderlass on 12/13/2016 at 12:24 pm
  
  Yes, it is preferred that you apply in French embassy because you are staying longer there. You can apply up to 3 months before your supposed entry.
nic on 12/01/2016 at 3:02 pm

Hi after I applied for a visa, I received a letter from the embassy saying I should go there for an interview otherwise, the application would be classified as denied. Since weve had change of plans, I decided not to go. Would they just send back the passport to me at home or DO I have to pick it up? thank you so much
Susan L.Larona on 11/24/2016 at 9:36 am

Yung anak ko is working in an airline company…pinag a apply nya ko ng schengen visa…para daw m i pasyal nya ko sa europe…she will sponsor me since im not working ang i dont have cards n money in the bank..is it possible for me to get a visa..
CarloM on 10/07/2016 at 6:20 pm

How long is the usual wait for processing time. I’ve been waiting for 14 working days and haven’t heard anything. Neither Italian embassy nor VIA is contacting me.
thewonderfulkind on 10/04/2016 at 2:19 pm

Thanks for this helpful post! :)
- wanderlass on 10/04/2016 at 11:32 pm
  
  welcome! :D